As a Ship agent in Panama , this Preliminary information is required to register you with the Panama Canal Electronic Data Collection System in order arrange a timely transit movement.
For Quotes : firstname.lastname@example.org
01) Suez Gross and Net
02) Passenger Capacity
03) ITC'69 Gross and Net
04) ITC'69 Beam
05) ITC'69 Length
06) ITC'69 Depth
07) Year built and builder
08) Hull type and number
09) Summer loaded draft and Timber Summer loaded draft
10) Summer loaded deadweight
11) Summer Loaded Displacement
12) number of propellers and if right or left rotation
13) Engine type and number of engines
14) Main engine HP
15) Tons per centimeters immersion
16) Ship's Inmarsat C number and e-
17) MMSI number
18) Crews safe manning quantity
19) Former vessel's name
20) Imo number
21) Call sign
23) Sister ship if any
BB) Scan email us copy of ITC'69 and panama Canal Tonnage Certificate including
CC) In order to determine vessel's maximum authorized Panama Canal transit
draft, please advise:
A Half breadth of vessel to outside of shell
R Radius of turn of bilge (feet + inches)
DR Dead rise at side of vessel (inches)
Provide vessel's authorized tropical fresh water draft as per loadline
Following information required by canal authorities at least 120hrs prior arrival Balboa.
ALPHA Panama Canal Ship's Identification number
BRAVO arrival port and estimated date and time of arrival
CHARLIE Estimated arrival draft
Tropical fresh water fore and aft
Salt water fore and aft
DELTA if any changes in vessels name country of
ECHO if vessel will dock at Balboa or Cristobal
and also reason (cargo operations/bunkers)
FOXTROT nature and tonnage of any deck cargo
GOLF if vessel is carrying any explosives or dangerous cargo
HOTEL if vessel carries any packaged dangerous cargo
INDIA Quarantine and immigration info(most important items):
country of origin of all meat/provisions for consumption on
board sanitation certificate port of issue and date of issue.
B) Security information
1) Ship security officer:
Security officer: first/last name
Security officer: license marine code
Security officer: email/phone/fax number
2) International ship security certificate valid? (yes or no)
Ship security certificate date of issue
Ship security status
Ship security number
Ship security issuing organization or person
Marsec level, ship security certificate date of expiry
Ship security certificate government
3) Security Company
Company in charge of security
Company Security officer full name
Company Security country
Company security officer e-
Company security officer phone number,
Company security officer fax number
4) Last ten ports of call
Port name/departure date.
5) Next port of call after Panama Canal
6) If vessel's is equipped with AIS.
7) If vessel exceed or if do not exceed acp visibility.
8) Cargo name, weight in mtons.
If vessel is tanker , please provide stowage plan , un number and flash point.
If vessel is tanker and in ballast, please provide last cargo stowage plan, un number and flash point.
9) Copy of crew List.
10) Avian flu: please advise whether any reported birds (any type)
have died on board.
11) Please advise whether any of the last ten ports of call are located
in countries identified as having outbreaks of avian flu. Countries
currently include Turkey, Romania, Russia, Colombia, China, Thailand,
Taiwan, Indonesia, Pakistan, Japan, South Korea, Cambodia, and Laos.
12) Please advise whether passengers or crew on board are experiencing
Panama Canal Shipboard Oil Pollution Emergency Plan (PCSOPEP).
PCSOPEP requirements became effective Jan.1ST, 2005. All toll paying vessels
that transit the Panama Canal with a carrying capacity of oil as cargo
and/or fuel in excess of 400mt, must have their PCSOPEP documentation/plan submitted no
less than 96 hours prior to arrival Canal waters. Ship's owners is
responsible to submit PCSOPEP Plan to the Canal Authority 96 hrs prior vessel's arrival.
Failure to do so may cause vessel's detention and fine minimum USD 2,500.00.